Facility Administrator

掲載中・1日前に確認

給与: 記載なし
勤務地: 東京都
休日: 記載なし
雇用形態: 記載なし

どんな仕事かAIによる生成

The Facility Administrator supports the Facilities Manager/Assistant Facilities Manager and the Facilities Management team with administrative, accounting and finance, purchasing, and vendor coordination activities. The role also coordinates work order requests and supports preventive and reactive maintenance, site operations, and risk management for Tokyo.

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この求人に応募

給与記載なし

募集元で応募するジョーンズラングラサール株式会社の採用ページへ

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応募資格

必須

Sound like you? To apply you need to:
- Have solid administration skill.
- Native Japanese- A Level of English Comprehension
- Be able to work independently;
- Be a good communicator – good presentation skills and possesses strong verbal & written communication skills ; also, an active listener;
Team First Approach
- Able to cooperate and work well with others to meet targets;
- Support the team effectively as and when needed;
- Comply with firm’s procedures and standards.
Client Focus & Relationship Management
- Able to interact with all levels of DFAT and diplomatic staff and vendors confidently and with ease;
- Ability to manage conflict and conflicting priorities;
- Demonstrates ability to work with vendors to deliver efficient services;
- Demonstrates proactive & professional approach to customer service;
- Has a customer-oriented attitude.
Must be able to obtain and maintain the security clearance level DFAT nominates for this position (at a minimum will be clear JLL and police checks).
Proven experience working with limited supervision.
Required Knowledge, Skills and Abilities
- Fluent Japanese language required and basic conversational English speaking and comprehension skills would be an advantage.
- Competent Administrative skills and knowledge.
- Competent use of Microsoft systems such as word, excel, PowerPoint, Microsoft teams
- Knowledge and or keen interests in Facilities Management, customer service & interest in English.
- Customer service skills & experience and customer first mindset.

歓迎

Employee specification
- Prior experience in facilities, property management, hospitality or related fields is an advantage;
- Language: Native level Japanese - Conversational level English and or ability to read and write English is an advantage.
Knowledge of Corrigo Work Order management system would be advantageous.

求める人物像

Be Self-motivated, confident and energetic;
Be Flexible – able to adapt to rapidly changing situations;
Exhibit honesty and trustworthiness.

応募について

we encourage you to apply even if you don’t meet all of the requirements.

募集要項最終確認 10/26

職種: 総務
雇用形態: 記載なし
給与: 記載なし
勤務地: Tokyo, Japan
働き方: On-site –Tokyo, Japan
掲載日: 2026/10/14 06:30（13日前）
最終確認: 2026/10/26 23:10（1日前）

仕事内容

What this job involves –

The Facility Administrator will assist the Facilities Manager/Assistant Facilities Manager with operational activities in accounting and finance, vendor coordination including registration and supervision, purchasing of material, equipment & supplies. The Facility Administrator is also required to provide administrative support to the Facilities Management team.

Client/Stakeholder Management

Provide superior customer service to meet on-site client’s expectations

Procurement & Vendor Management

Assist SFM & AFM with Vendor coordination of maintenance providers, vendor registrations, meetings, site inspections, vendor supervision.
Proactively engage with the client & site stakeholders to build strong relationships.
Take and respond to phone calls, enquiries from client and vendors.

Finance Management

Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner;
Assist to SFM & AFM to ensure prompt and accurate management of purchase orders, invoice payments and other financial tasks for Tokyo.

Health & Safety Management

This role has the responsibility and duty of care to work safely, taking reasonable care to protect their own health and safety and that of fellow workers, contractors and visitors ensuring they comply with the requirements of the health and safety guidelines, policies and rules;

Site Operations Management

Using the JLL Corrigo Work order Management systems to coordinate and manage work order requests.
Assist with Administrative tasks. Asset management, updating lists.
Assist with Vendor Management, supervision, escorting, compliance registration processes.
Assist SFM, AFM & maintenance team to manage and coordinate timely completion of Preventative Maintenance (PPM -hard services) and Reactive maintenance activities, including the efficient completion of Work Requests on database. (Corrigo)

Risk Management

Support the FM team in implementation and monitoring of disaster recovering and business continuity plans;
Follow established escalation procedures and incident reporting procedures;
Adhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies.
Ensure full compliance with all security guidelines for escorting vendors in a high security environment.

この求人は、ジョーンズラングラサール株式会社の採用ページの内容をAIが読み取って整理したものです。応募の前に採用ページの原文を確かめてください。データの集め方企業サイト