Assistant Facilities Manager

掲載中・1日前に確認

給与: 記載なし
勤務地: 東京都
休日: 記載なし
雇用形態: 記載なし

どんな仕事かAIによる生成

The Facilities Lead will lead FM and Fleet operations across Japan offices and oversee Facilities Coordinators and vendor teams. The role covers workplace experience, vendor management, office administration, facilities operations, and stakeholder engagement for Shinagawa HQ, Osaka, Sagamihara, and other offices in Tokyo and Sapporo.

応募資格・募集要項・仕事内容を見る

この求人に応募

給与記載なし

募集元で応募するジョーンズラングラサール株式会社の採用ページへ

相談する共有準備中

応募は募集元の採用ページで受け付けています。当サイトに応募フォームはありません。

応募資格

必須

5+ years of experience in Facilities Management, General Affairs, Workplace Experience, or Corporate Services
Technical Skills
- Proficiency in Microsoft Word, Excel, and PowerPoint
- Strong organizational and operational management skills
- Ability to prioritize tasks and manage multiple deadlines effectively
Personal Skills
- Strong leadership and stakeholder management skills
- Excellent communication skills in both Japanese and English
- Customer-focused mindset with strong problem-solving capability
- Professional, approachable, and collaborative personality
- Ability to work independently and handle escalations calmly under pressure

歓迎

Experience
- Prior experience leading teams or supervising workplace operations preferred
- Experience working in multinational corporate environments preferred
Experience with SAP, Corrigo, or similar facilities/work order systems preferred

求める人物像

Customer-focused mindset with strong problem-solving capability
Professional, approachable, and collaborative personality

応募について

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.

募集要項最終確認 10/26

職種: 総務
雇用形態: 記載なし
役職: Assistant Facilities ManagerFacilities Lead
給与: 記載なし
勤務地: 東京都Tokyo
働き方: On-site – Tokyo, JapanOn-site –Tokyo, Japan
経験年数: 5年以上
掲載日: 2026/10/14 06:24（13日前）
最終確認: 2026/10/26 23:10（1日前）

仕事内容

Overall Role

The Facilities Lead will be responsible for leading FM and Fleet operations across Japan offices, overseeing the Facilities Coordinator/ vendor team and ensuring high-quality delivery of workplace and facilities services. This role will act as the primary operational lead for workplace experience, vendor management, office administration, facilities operations, and stakeholder engagement for Shinagawa HQ, Osaka, Sagamihara and other offices in Tokyo and Sapporo.
The position requires strong leadership, operational excellence, customer service orientation, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will demonstrate strong people management capability, strategic thinking, stakeholder management, and experience leading workplace operations within a corporate environment.

Team Leadership & Operations Management

Lead and supervise Facilities Coordinators and workplace support operations across Japan offices
Manage workload allocation, performance monitoring, and team development
Establish operational standards and ensure consistent service delivery
Act as escalation point for workplace and facilities-related matters
Drive continuous improvement initiatives within workplace operations

Facilities Management

Oversee daily facilities operations across Shinagawa HQ, Osaka, Sagamihara, and satellite offices
Ensure smooth execution of preventive and corrective maintenance activities
Lead office inspections and ensure workplace standards are maintained
Support office projects, office moves, renovations, and workplace initiatives
Coordinate after-hours and weekend facilities activities when required
Serve as the primary point of contact for facilities-related inquiries and escalations

Health, Safety & Environment (HSE)

Ensure compliance with local HSE regulations, company standards, and workplace safety policies
Support implementation and maintenance of HSE programs, audits, inspections, and corrective actions
Coordinate emergency preparedness activities and support incident reporting/investigation processes
Promote a strong safety culture and proactive risk management approach across offices

Security Support

Act as the local point of coordination for security-related matters in the absence of a dedicated local Security Manager
Partner with building management, regional security teams, and client stakeholders to support office security operations
Oversee security badge management processes
Support incident escalation, access control, visitor management, and business continuity coordination

Fleet Management

Oversee local fleet management operations and vehicle-related processes
Coordinate with the client’s Global Fleet Manager and local client stakeholders as required
Monitor vendor performance, vehicle usage, compliance requirements, and operational issues
Support reporting and resolution of fleet-related matters in alignment with company policies

Vendor & Financial Management

Manage vendor relationships, service performance, and contract compliance
Review and approve invoices, SAP processes, PO requisitions, and payment tracking
Monitor operational budgets and support cost control initiatives
Ensure timely processing of work orders and vendor invoices through Corrigo or relevant systems

Workplace Experience & Stakeholder Management

Deliver high-quality workplace experience and hospitality services
Build strong relationships with client stakeholders, building management, and internal teams
Support senior leadership and business functions on workplace-related matters
Manage escalations and provide solutions in a timely and professional manner
Lead Quarterly Business Reviews (QBR) preparation and service performance reporting
Manage customer satisfaction tracking and drive improvement actions based on feedback and KPI performance

Mail Room & Administrative Oversight

Oversee mail room operations and administrative support services
Ensure continuity of services including stationery management, reception support, and office supplies
Support corporate seal administration and related governance processes