Facility Coordinator

掲載中・1日前に確認

給与: 記載なし
勤務地: 東京都
休日: Two days off per week (Saturday and Sunday)
雇用形態: 記載なし

どんな仕事かAIによる生成

The Facility Coordinator supervises the on-site team, including the Facilities Help Desk and vendors, and maintains customer service standards and compliance with client operational frameworks. Responsibilities include managing vendor operations and invoices, coordinating facilities-related requests, and handling on-site communications, supplies, access badges, lockers, seating, and workspace assignments.

応募資格・募集要項・仕事内容を見る

この求人に応募

給与記載なし

募集元で応募するジョーンズラングラサール株式会社の採用ページへ

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応募資格

必須

Qualifications and Experience
- Proficiency in spoken and written English (TOEIC score of 600 or above).
- Experience using Microsoft Outlook, Excel, and Word.
- Excellent written and verbal communication skills.
- Strong relationship-building skills.
- At least three years of administrative experience in areas such as general affairs, secretarial support, assistant roles, concierge services, or hospitality-related work.

歓迎

Preferred Skills
- Experience working for a multinational company.
- People-management experience.
- Experience working in a facilities department or for an outsourcing company that provides facilities management services.

求める人物像

Ability to work efficiently under pressure.
A proactive, solution-oriented interpersonal style that combines approachability with appropriate assertiveness.
Ability to demonstrate initiative and work effectively in a dynamic team environment with frequent change and movement.
Excellent time-management skills and the ability to manage multiple tasks simultaneously.
A service-oriented mindset and strong sense of urgency, with an approachable and supportive manner, a drive to achieve, and a positive attitude.

応募について

we encourage you to apply even if you don’t meet all of the requirements.

募集要項最終確認 10/26

職種: 総務
雇用形態: Probationary period: Yes
給与: 記載なし
給与の詳細: Overtime pay: Available. A fixed overtime allowance is included in the basic annual salary (equivalent to 30 hours per month) *For non-managerial positionsBonuses: Available (performance-related bonuses)
勤務地: Tokyo, Japan
働き方: Generally based on working from the officeOn-site –Tokyo, Japan
勤務時間: Working hours: 9:00–18:00 (60-minute break)
休日・休暇: Two days off per week (Saturday and Sunday)public holidaysthe year-end and New Year period
福利厚生: 国民の祝日
経験年数: 3年以上
選考の流れ: 1. Application screening2. Interviews (several rounds planned)3. Final interview
掲載日: 2026/10/14 06:26（13日前）
最終確認: 2026/10/26 23:10（1日前）

仕事内容

Job Purpose

Supervise the on-site team, including the Facilities Help Desk and vendors. Maintain a high standard of customer service and ensure compliance with all operational frameworks established by the client.

Vendor Management (quality control checks, work management, cost analysis, contract administration, and purchase orders)

Ensure that vendor invoices are submitted to the Finance team on time and that payments are made by the due dates.
Manage day-to-day vendor operations and ensure that the required vendors are dispatched for facilities-related requests within SLA response times. Prevent critical equipment downtime and escalated customer complaints.
Coordinate with vendors to ensure that pantry and vending-machine products are always fully stocked.
Coordinate with vendors to prevent shortages of consumable supplies.
Support the preparation of reports and analytical materials.

Help Desk Operations

Manage on-site communications, including the preparation and distribution of all notices, with a focus on strengthening coordination across locations and improving facilities service delivery.
Manage the replenishment of pantry supplies and stationery.
Support requests related to key loans and air conditioning.
Create signage.
Anticipate facilities issues and report preventive actions taken to the Facility Manager.
Manage locker assignments, releases, and related locker administration.
Manage seating allocations and workspace assignments.
Perform other ad hoc duties as assigned from time to time according to business requirements.
Issue and collect security badges and submit access-right requests.
Create and manage business card accounts.
Complete all client-specified online and on-site training related to internal tools, including policies and proprietary software.
Perform other ad hoc duties as assigned from time to time according to business requirements.

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