Facility Coordinator

掲載中・1日前に確認

給与: 記載なし
勤務地: 東京都
休日: take a substitute day off
雇用形態: 記載なし

どんな仕事かAIによる生成

The Facility Coordinator manages building and facility operations, office services, and related equipment for the Tokyo office, with remote management of the Osaka, Nagoya, and Narita offices. Responsibilities include maintenance scheduling, fire safety, purchasing coordination, BCP, office management, DTS equipment and telecom coordination, and reporting at regional and Japan management meetings.

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応募資格

応募について

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.

募集要項最終確認 10/28

職種: 総務
雇用形態: 記載なし
給与: 記載なし
勤務地: 東京都
働き方: On-site –Tokyo, Japan
勤務時間: Monday-Friday, 9.30-18.00In such cases, it will be allowed to take a substitute day off or utilize staggered commuting.
休日・休暇: take a substitute day off
掲載日: 2026/10/28 11:10（1日前）
最終確認: 2026/10/28 23:11（1日前）

仕事内容

Service Structure

1 Facility Management Staff

Building & Facilities

Management of lease agreements, Japanese language review if necessary and compliance with local laws and regulations
Participation in building consultative committee meetings, regular meetings
Plan and execute an appropriate maintenance schedule for all relevant equipment, furniture & fittings and other items. Respond appropriately to urgent cases as they arise.
Manage fire safety program (Fire Warden, Equipment, Evacuation, Procedures, Staff Awareness, Fire Drill, etc.)
Responsible for the management of Control Access System
ID/Security Pass management. Issuing ID cards to new employees, lending cards to visitors, and managing card inventory
Energy management
Seat and locker assignment. Data update

Purchasing Management

Coordinate closely with APAC Regional Purchasing team to ensure requisitions and align them with the global policy.

BCP

Emergency equipment and food management
BCP Champion/Coordinator, Be-Safe coordinator

Reporting / Meeting

Attend and report at Bi-weekly meeting with regional manager.
Attend and report at quarterly meeting of ABF.
Attend and report at monthly Japan management meeting.

Office Management

Overall management of all office operations and services to the Amadeus standards and in the most cost-efficient way including but not limited to office, stationary/pantry supplies, mail/couriers, cleaning, pest control, insurances, etc.
Liaise with other depts to perform proper stock management, particularly tracking of furniture and other relevant items, as might be required by the Finance Department.
Participate with HR, DTS and other relevant units in the processes related to newcomers/leavers.
Calculate and compare costs for required goods or services to achieve maximum value for money.
Submit monthly attendance figures in Entrapass
Management and renewal of insurance policies
Minor repairs Furniture, doors, floors, etc.
Check that agreed goods or services are being delivered in a satisfactory manner and follow up on any deficiencies detected.
Conduct office rounds to maintain an appropriate environment.
Invoice processing and cost trucking related to AB&F.

DTS

Manage the relationships with telecom companies for the provision of fixed/mobile telephony as well as with utility companies if and when required.
Support DTS related equipment distribution/collection.