Facilities Coordinator

掲載中・1日前に確認

給与: 記載なし
勤務地: 東京都
休日: Two days off per week (Saturday and Sunday)
雇用形態: 記載なし

どんな仕事かAIによる生成

The Facilities Coordinator will support workplace operations across Shinagawa HQ, Osaka, Sagamihara, Tokyo, and Sapporo offices as part of the Facilities Management team. The role oversees Service Desk and Mail Room operations at specified locations and provides remote support to other offices. Responsibilities include administrative support, security and vendor management, work order processing, office asset management, and support to the Assistant Facilities Manager.

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応募資格

必須

Minimum 3 years of experience in General Affairs (GA) and/or Facilities Management
Diploma or degree from an accredited institution
Proficiency in Microsoft Word, Excel, and PowerPoint
Strong prioritization and time management skills
Ability to work under tight schedules while maintaining high-quality output
Strong communication skills in both Japanese and English
Strong teamwork and stakeholder management skills

歓迎

Experience with SAP and facilities/work order management systems is preferred

求める人物像

This role requires excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
The ideal candidate demonstrates a customer-focused mindset, proactive problem-solving ability, hospitality-oriented service, vendor management capability, and operational flexibility.
Professional, approachable, and service-oriented personality
Flexible and proactive attitude toward workplace support operations

応募について

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.

募集要項最終確認 10/28

職種: 総務
雇用形態: Probationary period: Yes
給与: 記載なし
給与の詳細: Overtime pay: Available. A fixed overtime allowance is included in the basic annual salary (equivalent to 30 hours per month) *For non-managerial positionsBonuses: Available (performance-related bonuses)
勤務地: Within Tokyo’s 23 wards
働き方: Generally based on working from the officeOn-site – Tokyo, Japan
勤務時間: Working hours are based on the client’s timetable
休日・休暇: Two days off per week (Saturday and Sunday)public holidaysthe year-end and New Year period
福利厚生: 国民の祝日
経験年数: 3年以上
選考の流れ: 1. Application screening2. Interviews (several rounds planned)3. Final interview
掲載日: 2026/10/27 23:10（2日前）
最終確認: 2026/10/28 23:11（1日前）

仕事内容

Overall Role

The Facilities Coordinator (FC) will be part of the Facilities Management team and support workplace operations across Shinagawa HQ, Osaka, Sagamihara, Tokyo, and Sapporo offices. This role oversees the Service Desk team and Mail Room operations in Shinagawa HQ, Osaka, and Sagamihara, while also providing remote support to other office locations.
This role requires excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate demonstrates a customer-focused mindset, proactive problem-solving ability, hospitality-oriented service, vendor management capability, and operational flexibility.

Supervise and Support Service Desk Team

Support daily Service Desk operations and maintain high service standards
Coordinate internal requests and ensure timely follow-up and resolution
Provide operational support and guidance to team members as needed

Administrative Support

Raise POs, manage payment processes and due date tracking, and support budget management in SAP.
Order and replenish office supplies and business cards
Conduct daily office inspections
Manage coffee machines and tea dispensers
Support receptionist-related services and workplace operations

Security Management

Manage security badges and building access cards
Coordinate with building management and security teams when necessary

Mail room support

Provide comprehensive support for Mail Room operations to ensure timely and efficient service
Maintain shipment and delivery data management records
Coordinate with courier vendors and manage vendor relationships

Vendor Management

Manage vendor relationships and monitor service quality
Deliver concierge-style support with local expertise and hospitality
Coordinate transportation requests for visitors and employees

Work Order Management (Corrigo)

Receive and process incoming work order requests
Track and follow up on facilities-related tickets
Process vendor invoices associated with work orders

Facilities Management

Manage office assets across supported locations
Participate in facilities-related projects, including after-hours or weekend work when required
Serve as primary point of contact for facilities-related inquiries and requests