Assistant Facilities Manager

掲載中・1日前に確認

給与: 記載なし
勤務地: 東京都
休日: Two days off per week (Saturday and Sunday)
雇用形態: 記載なし

どんな仕事かAIによる生成

The Assistant Facilities Manager will manage day-to-day client activities for an assigned property/facility and serve as the on-site key point of contact for stakeholders and/or the client. The role covers site budgets, finance, maintenance and operations, health and safety, vendor and contract management, risk management, IT and AV support, and reporting.

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この求人に応募

給与記載なし

募集元で応募するジョーンズラングラサール株式会社の採用ページへ

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応募資格

応募について

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.

募集要項最終確認 10/26

職種: プロパティマネージャー
雇用形態: Probationary period: Yes
役職: Assistant Facilities Manager
給与: 記載なし
給与の詳細: Overtime pay: Available. A fixed overtime allowance is included in the basic annual salary (equivalent to 30 hours per month) *For non-managerial positionsBonuses: Available (performance-related bonuses)
勤務地: 東京都
働き方: Generally based on working from the officeOn-site –Tokyo, Japan
勤務時間: Working hours are based on the client’s timetable
休日・休暇: Two days off per week (Saturday and Sunday)public holidaysthe year-end and New Year period
福利厚生: 国民の祝日
選考の流れ: 1. Application screening2. Interviews (several rounds planned)3. Final interview
掲載日: 2026/10/14 06:25（13日前）
最終確認: 2026/10/26 23:10（1日前）

仕事内容

About the role

The Assistant Facilities Manager will manage the day-to-day client activities for the assigned property/facility and be the on-site key point of contact for key stakeholders and/or client. The role will assume overall responsibility for site budgets, accounting and finance, maintenance and operations, emergency, health, safety and security, contract services, purchasing of material, equipment & supplies, occupancy services and event management.

Client/Stakeholder Management

Proactively engage stakeholders to ensure that on site client’s expectations are met
Build and develop effective client / stakeholder relationships across multiple levels of the organization
On-site key point of contact for Facilities in the client’s premises
Organize events and team building sessions for the client
Coordinate local and international courier services

Procurement & Vendor Management

Ensure vendors are well-managed, delivering services on time and within budget
Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as Jones Lang LaSalle best practice

Contracts Management

Plan and manage all contracts to ensure that they are professionally delivered at the right costs
Ensure expiry of contracts is well-monitored and re-procurement is initiated if needed
Ensure contracts are continually assessed to deliver best value to the client

Finance Management

Actively work to ensure that the site’s financial operations are meeting or exceeding targets and control requirements including the Jones Lang LaSalle Code of Ethics
Ensure financial processes are always followed
Creation of Purchase Orders, submission of invoices for payments on behalf of JLL and client
Budget Planning
Ensure to prepare the vendor payment data monthly to make sure the vendor payments are released on time
Monthly accruals for both client and JLL to be prepared and shared with the respective finance team
Approve the vendor invoices on CAAP’s and JLL invoices on JD and keep a track record of it

Health, Safety and Security Management

Ensure the provision of a safe working environment
Ensure compliance with statutory regulations on fire, health and safety standards
Support the security team to ensure everything is safe
Ensure evacuation plans and floor plans are available on the notice board in case of emergency

Site Operations Management

Recommend continuous quality improvement practices and implement Industry Best Practice operations
Implement building procedures and performance measures and ensure they are always maintained
Review existing operations regularly to reduce costs and improve operational standards
24/7 emergency call support
Monitor the Work Order Ticketing System and implement actions and follow up
Ensure the office is good condition and regular repair and maintenance is carried out
Weekly lunch and snacks arrangements to be made for the employees

IT and AV Support

Support AV team to ensure AV equipment working properly
On-site support for any outsources maintenance works
Support IT team for shifting/packing/installing the assets

Risk Management

Ensure a property risk management program including audits is implemented and maintained
Ensure disaster recovering and business continuity plans are implemented and maintained
Ensure escalation procedures and incident reporting procedures are implemented and in place
Assist in the development of guidelines and strategies to ensure compliance with Jones Lang LaSalle’s business conduct