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東京都の受付・秘書の求人227件

Executive Assistant Administration & Secretarial

ジョンソン・エンド・ジョンソン株式会社

この会社の求人 37件

掲載中・1日前に確認

給与
記載なし
勤務地
東京都
休日
記載なし
雇用形態
契約社員

どんな仕事かAIによる生成

The Executive Assistant provides comprehensive administrative support to senior leaders based in Tokyo Headquarters. Responsibilities include managing complex calendars, coordinating domestic and international travel, supporting executive meetings and events, and coordinating visits from global, regional, and external stakeholders.

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応募資格

必須

  • 5+ years of experience supporting senior executives in an Executive Assistant or Administrative Assistant role.
  • Experience supporting multinational organizations and senior leadership teams preferred.
  • Experience coordinating international travel and executive-level meetings.
  • Excellent organizational and time-management skills.
  • Strong attention to detail and ability to multitask in a fast-paced environment.
  • Exceptional written and verbal communication skills in Japanese and English.
  • Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel, Teams).
  • Strong interpersonal skills and executive presence.
  • Ability to work independently with minimal supervision.
  • High level of professionalism, integrity, and discretion.
  • Strong problem-solving and prioritization capabilities.

歓迎

  • Experience supporting regional or global executives.
  • Experience coordinating executive visits, leadership events, and international stakeholders.
  • Familiarity with travel management systems and expense reporting tools.
  • Experience working in a highly matrixed multinational environment.
  • Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing

求める人物像

  • The ideal candidate is detail-oriented, resourceful, able to manage multiple priorities simultaneously, and capable of handling confidential information with discretion and professionalism.
  • Proactive and solution-oriented
  • Customer-focused mindset
  • Strong sense of ownership and accountability
  • Collaborative and team-oriented
  • Adaptable and resilient under pressure
  • Maintains confidentiality and trust

募集要項最終確認 11/4

職種
受付・秘書
雇用形態
Fixed Term Contract / 契約社員
給与
記載なし
勤務地
東京都Chiyoda
働き方
記載なし
経験年数
5年以上
学歴
大学卒業以上
掲載日
2026/11/01 21:51（4日前）
最終確認
2026/11/04 21:50（1日前）

仕事内容

Position Summary

  • We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to senior leaders based in Tokyo Headquarters. The Executive Assistant will serve as a trusted partner, managing complex schedules, coordinating domestic and international travel, supporting executive meetings, and ensuring a seamless experience for internal and external stakeholders, including global and regional visitors.
  • The ideal candidate is detail-oriented, resourceful, able to manage multiple priorities simultaneously, and capable of handling confidential information with discretion and professionalism.

Executive Calendar Management

  • Manage complex and dynamic calendars for senior leaders.
  • Coordinate internal and external meetings across multiple time zones.
  • Proactively identify scheduling conflicts and recommend solutions.
  • Prioritize appointments and ensure efficient use of executive time.

Travel & Expense Management

  • Arrange domestic and international travel, including flights, accommodations, transportation, visas, and itineraries.
  • Prepare detailed travel schedules and briefing materials.
  • Process and reconcile travel and entertainment expenses in compliance with company policies.
  • Support travel-related logistics and issue resolution.

Meeting & Event Coordination

  • Organize executive meetings, leadership reviews, town halls, and off-site events.
  • Coordinate meeting logistics, conference rooms, virtual meeting platforms, and catering when required.
  • Prepare agendas, presentation materials, and meeting documentation.
  • Record meeting notes and track follow-up actions as appropriate.

Visitor & Guest Management

  • Coordinate visits from Global, APAC, and external stakeholders.
  • Arrange meeting schedules, office access, transportation, accommodations, and hospitality requirements.
  • Serve as a primary point of contact for visitors to ensure a positive and professional experience.
  • Support site tours, executive meetings, and leadership engagement activities.

Administrative Support

  • Prepare correspondence, reports, presentations, and other business documents.
  • Maintain organized electronic and physical filing systems.
  • Manage confidential and sensitive information with the highest level of discretion.
  • Support procurement, purchase orders, and vendor coordination as needed.

Stakeholder Coordination

  • Liaise effectively with internal teams, business partners, customers, vendors, and senior executives.
  • Build strong working relationships across functions and levels of the organization.
  • Facilitate communication and follow-up on key priorities and action items.

Continuous Improvement

  • Identify opportunities to improve administrative processes and operational efficiency.
  • Participate in departmental and cross-functional initiatives as required.
  • Contribute to creating a positive and collaborative workplace environment.

この求人は、ジョンソン・エンド・ジョンソン株式会社の採用ページの内容をAIが読み取って整理したものです。応募の前に採用ページの原文を確かめてください。データの集め方企業サイト

同じ会社の求人37件

ジョンソン・エンド・ジョンソン株式会社の求人をすべて見る（37件）

職種と勤務地が似ている求人東京都の受付・秘書 227件

東京都の受付・秘書の求人をすべて見る（227件）

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